CMMS Solutions for Contractor Compliance

As a maintenance manager for a chain store, how do you make sure your contractor documents are up-to-date?

Contractor compliance can be a nightmare, and a simple error can lead to massively expensive consequences.

Fortunately, FM Dashboard’s CMMS solution has your back.

Before we get into how this works, let’s take a look at what you need to stay in compliance, and the consequences if you don’t.

Key Insurance Requirements for Vendor Compliance

Before a contract sets foot on your property, it’s your responsibility to make sure you have a current certificate of insurance from your contractor’s insurance carrier.

This policy should cover:

• General Liability Coverage

• Umbrella Coverage

• Vehicle Coverage

• Workers’ Compensation

And, it’s not enough to simply obtain a copy of their policy. You need to have an ACORD form listing the policy information. It must also:

• Name your company as a certificate holder.

• Name your company as an additional insured.

It’s a good idea to check with your legal team to get a copy of the minimum coverage requirements. This is most likely based on requirements from your company’s insurance provide.

What Are the Consequences of Non-Compliance?

This depends on your jurisdiction and your insurance coverage. However, generally speaking, your company will be liable for any expense related to an accident or damage caused by your contractor.

If a contractor hurts themselves while working at one of your sites, and they do not have their required workers compensation coverage, either you or your workers compensation coverage could be responsible for the expense.

The same goes with customer injury or damage to property. It is not a situation you want to experience.

How Can FM Dashboard Help?

FM Dashboard is a complete cmms solution. This means it goes beyond work order management and dispatch. One of those features is vendor compliance.

How it Works

1. Every contractor in your FM Dashboard network is required to upload a current COI and W9 to their profile.

2. You can decide to hide contractors from the dispatch dropdown if they have missing or expired documents. (We highly recommend this.)

3. Contractor profiles are clearly marked when there are missing or expired documents.

4. As expiration dates approach, your contractors will receive email reminders to update their documents.

Vendor compliance is a signifiant responsibility to keep up with by yourself. You deserve a cmms platform that offers you peace of mind.

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