VIRTUAL MAINTENANCE COORDINATORS
Fill your empty maintenance coordinator roles in less than 3 weeks.
Maintenance management software that works the way you do.
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An infographic showing virtual maintenance coordinator services, including work order follow-ups, technician assignment, and administrative data entry.
VIRTUAL MAINTENANCE COORDINATORS
There are over 1,000 open facilities maintenance coordinator positions in the US. Get yours filled in 3 weeks.
"Are you struggling with these challenges?"
There's a backlog of work to do because of unfilled maintenance positions.
You're constantly training and retraining new hires.
You're not finding qualified people and you're fed up with waiting.
Call to action for virtual maintenance coordinator services featuring a professional using a laptop for facility management.
VMC Service plan

Managed Maintenance Coordination

  • Dedicated Coordinator
  • Professional Work Order Dispatch
  • Proactive Vendor Follow-up
  • Expert Quote Auditing
  • Detailed Invoice Auditing
  • NTE (Not-To-Exceed) Management
  • Warranty Guarding
  • Compliance Monitoring
VMC Service

$3,600

/ month
Best for organizations looking to outsource the administrative burden of facilities management.
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OPERATIONAL EFFICIENCY CASE STUDY

Freeing Leadership to Focus on Growth

Discover how Jim Ricaplaza took over critical backend workflows, managing thousands of service tickets and inbound calls to allow client managers to stop troubleshooting and start scaling.
WHAT VIRTUAL MAINTENANCE COORDINATORS DO
VMCs do anything a dispatcher or maintenance coordinator does.
Let VMCs take over the responsibilities of dispatchers and maintenance support, saving you time and resources.
Follow up open work orders with contractors and technicians.
Monitor the status of open work orders by regularly communicating with contractors or technicians to ensure timely progress and resolution.
A woman on a phone call while viewing a task notification dashboard for facility maintenance work orders.
Follow up open work orders with contractors and technicians.
Monitor the status of open work orders by regularly communicating with contractors or technicians to ensure timely progress and resolution.
Maintenance data entry.
Enter maintenance data into the system accurately. This includes updating work orders, tracking progress, and recording completed tasks.
A digital interface for creating maintenance work orders with fields for location details, trade type, and task descriptions.
A maintenance coordinator with a headset reviewing a January 2025 scheduling calendar for facility service tasks.
Follow your processes for administrative and repetitive tasks.
You have processes. Your VMC will become an expert on how your company gets work done. Plus, we'll help you set up KPIs and reports so you're confident the work is getting done.
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Three-step process for outsourcing maintenance staffing: define needs, candidate training, and guaranteed service placement.
Onboarding steps for virtual maintenance coordinator services: agreement signing, kick-off call, and full-time placement within three weeks.
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Let's get started
Fill your open maintenance position in 3 weeks.
Take the first step toward filling your team with highly-qualified maintenance professionals. You'll wonder why you waited so long.
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